EMSA’s Maritime Support Services (MSS)
EMSA’s Maritime Support Services (MSS)
Telephone
+351 211 209 415
Fax
+351 211 209 480
Email
MaritimeSupportServices@emsa.europa.eu
1.04 Security
Agency responsible
Data group
01. SSN Products
Coast Guard Functions with access
Maritime Safety Including Vessel Traffic Management
Maritime Ship and Port Security
Maritime Monitoring and Surveillance
Maritime Search and Rescue
Status of implementation
Available
Dissemination channels
Agency web interface
Point(s) of contact
Last reviewed on
Last saved on
Description
Information on ship’s security which should be sent in accordance with Article 6 of Regulation (EC) 725/2004.
Data elements
Information on ship identification: IMO number, MMSI number, Call Sign, Ship name and Flag.
Additional information about a ship:
- Certificate of registry - Port - Port where the certificate of registry was issued.
- Inmarsat call number - Number indicating the location of the ship by satellite services of Inmarsat.
- Gross tonnage - The measure of the overall size of a ship determined in accordance with the provisions of the International Convention on Tonnage Measurement of Ships, 1969.
- Ship type - Code specifying the type of means of transport.
- Name of company - Name of ship's operating company, as defined in the International Safety Management (ISM) Code.
- IMO company identification number - IMO company identification number.
Information on security:
- Port facility - Facility as defined in ISPS.
- Name of agent - Name of the organisation representing the ship in the context of the call in the port. This may be the Company or an agent, dependent on circumstances.
- Contact details of agent - Contact details of agent at port of call.
- Purpose of call - Primary purpose of the call.
- Brief description of on-board cargo - This is a short text giving an overview of what cargo the ship carries. This shall also contain brief details of any harmful substances and gases that could endanger persons or the environment.
- Last calls at port facilities - Last calls at port facilities.
- Port - Port of call.
- Port facility - Port facility identified by its IMO port facility number as in GISIS database.
- Port facility LOCODE - Five characters LOCODE of the port facility as in the IMO GISIS maritime security database.
- Port facility number - 4 digits facility code as in the IMO GISIS maritime security database.
- Date of arrival - Actual date of arrival.
- Date of departure - Actual date of departure.
- Security level - The security level at which the ship operated in the port facility.
- Special or additional security measures - Special or additional security measures taken by the ship during call.
- CSO name - Full name of the Company Security Officer. The CSO is the person designated by the Company for ensuring that a ship security assessment is carried out; that a ship security plan is developed, submitted for approval, and thereafter implemented and maintained, and for liaison with port facility security officers and the ship security officer.
- CSO contact details - Company Security Officer's 24-hour contact details: phone, fax, e-mail.
- Valid ISSC - Does the ship have a valid International Ship Security Certificate (ISSC)? This is a yes/no data element.
- Reason for non-valid ISSC - The reasons why the ship does not have a valid ISSC.
- ISSC - Required by the ISPS Code, the International Ship Security Certificate or Interim International Ship Security Certificate certifies that the security system and any associated security equipment of the ship has been verified in accordance with section 19.1 of part A of the ISPS Code; that the verification showed that the security system and any associated security equipment of the ship is in all respects satisfactory and that the ship complies with the applicable requirements of Chapter XI-2 of SOLAS and part A of the ISPS Code; and that the ship is provided with an approved Ship Security Plan
- ISSC Type - To indicate if the ship is provided with an International Ship Security Certificate or an Interim International Ship Security Certificate.
- ISSC issuer type - Type of organization (Administration or Recognized Security Organization)
- ISSC issuer - Name of the issuing body.
- ISSC expiry date - Date indicating when the ISSC will be expired
- Approved security plan on board - This is a yes/no data element. Indicates if the ship has an approved security plan on board.
- Current ship security level - Ship's current security level according to the ISPS provisions:
- Security Level 1: normal - the level at which ships and port facilities normally operate;
- Security Level 2: heightened - the level applying for as long as there is a heightened risk of a security incident;
- Security Level 3: exceptional - the level applying for the period of time when there is the probable or imminent risk of a security incident, even if it may not be possible to identify the specific target.
- Ship to ship activities - Ship-to-ship activities, in chronological order (most recent first), which were carried out during the last 10 calls at port facilities
- Location - Location as a port, a geographic position and/or a named location.
- LOCODE - United Nations Code for Trade and Transport Locations.
- Latitude - Latitude in decimal degrees.
- Longitude - Longitude in decimal degrees.
- Location name - Full name of the location.
- Activity - Description of ship-to-ship activity performed.
- Security measures - Security measures applied.
- Security - related matter to report - Security-related matter to report, if any.
- Location - Location as a port, a geographic position and/or a named location.
Legal basis
Article 6 of Regulation (EC) 725/2004.
Scope and source of data
Scope:
- All ships engaged in international voyages (passenger ship regardless of tonnage and cargo ships ≥ 500 GT and mobile offshore drilling units);
- Class A passenger ships operating in domestic services;
- Other categories of ships operating domestic services other than those referred in “b”.
Security data is provided by the ships’ masters, agents or operators to port authority before ship arrival either directly in the port system or through the National Single Window (NSW).
Technical implementation
Security data is reported at national level to the port system or NSW system and then made available to other Member States via SafeSeaNet (SSN).
The central SSN system stores only an indication of whether a security notification was provided and what is the security level of a ship. The details (e.g. last calls at port facilities) are stored at national level and are available upon request.
SSN is a network of national systems in Member States which are linked to a central SSN system that acts as a nodal point.
The central SSN system provides different alternative mechanisms to enable the exchange and sharing of datasets and information:
- System-to-system interface, which allows exchange of data between the national and central SSN applications; any other external system and the central SSN;
- graphical user interface providing access to port call data;
- app for mobile devices (IMS app) providing access to the current maritime picture on smart phones and tablets.
Security data is available online for a minimum of 2 months from the departure of the ship from a port. The data is archived for at least 5 years and may be provided upon request.
Conditions of access
In accordance with the Interface and Functionalities Control Document (IFCD), Security data is available to EU Member States’ authorities executing functions in the maritime domain, ports, EMSA, EC and other EU bodies users. Ports can only request the details of Security for vessels calling their port.
Access to other communities may be requested, either on an ad hoc basis (to satisfy a given need during a given period), or in the form of an agreement (MoU), which allows access to SSN by specific users who are involved in pilot projects, but who are outside the SSN legal framework. In each case, access will be granted only to information relevant to their mandate. The access rights for each user profile shall be determined by a decision of the HLSG[1] for the specific agreed purpose.
[1] High Level Steering Group for Governance of the Digital Maritime System and Services (HLSG) – The governance group defined in Annex III of Directive 2002/59/EC (as amended), which comprises MS and Commission representatives, and which has the tasks defined in Commission Decision (EU) 2016/566 of 11 April 2016 (Repealing decision 2009/584/EC of 31 July 2009).