EMSA THETIS helpdesk
EMSA THETIS helpdesk
Email
THETIS@emsa.europa.eu
5.09 THETIS eCertificates
Agency responsible
Data group
05. Ship Inspection Support and Port State Control
Coast Guard Functions with access
Maritime Safety Including Vessel Traffic Management
Maritime Ship and Port Security
Status of implementation
Available
Dissemination channels
Agency web interface
Webservices to Member States
Point(s) of contact
Last reviewed on
Last saved on
Description
Information on Statutory and Class certificates, including Class conditions provided directly from the source.
Data elements
Regulation 391/2009 provides that those entities which are recognised by the European Union and therefore authorised to act on behalf of EU Flag States (RO’s) need to share a set of data on issued certificates and raised observations (conditions) within 72 hours with the database for PSC.
Legal basis
The legal basis for the provision of data sits in Art 10.4 of the Regulation.
Scope and source of data
The data relates to those certificates and conditions which have been issued by the third party (RO) while surveying one of the ships in their register. The data have to be transmitted within 72 hours after recording the change in the RO database. It is therefore the best live picture of a ship possible, noting that new certificates will be issued when there are changes of flag, name, managers etc.
Limitation is that the Regulation only applies to the 13 largest RO’s, still leaving 15 to 20% of the world fleet uncovered.
Further limitation is that the information is only provided for the part of the work per ship the RO is responsible for. This could be a full set, but it could also be a part of it.
Technical implementation
The Regulation regulates that the information from the RO’s shall be made available for the system related to PSC. This is the THETIS information system.
Data from the 13 individual (EU) RO’s is transmitted daily via individual webservices to THETIS, stored and cleanest and posted in a way that it can be used for consultation by authorised users, and made available for selection to be included in a new inspection report, with an aim to reduce the administrative burden.
The system:
- is used by means of a graphical interface available to authorised users;
- has 13 individual webservices to convey data of 37 identified Statutory Certificates;
- has currently no public search engine or aggregated data presentation.
Conditions of access
Access to data and the system is divided in two distinct methods:
- Access to data: e-certificates as collected from the RO’s are available to authorised users of THETIS for consultation, processing and follow up during inspections.
- Access to the system: Each participating State has a National Coordinator who decides on the relevance of the request for an account, and is responsible afterwards for user management;
Access rights to data other than to the Member States is not foreseen in the Regulation. However, the Common Ship Database is considered part of the THETIS platform and data will be shared with the CSD once the development is available.
The Regulation falls under the remit of the Committee on Safe Seas and the Prevention of Pollution from Ships (COSS) established by Regulation (EC) No 2099/2002 of the European Parliament and of the Council, which is the relevant forum for further discussion on extension of access rights.